---
title: "Reach inbox zero"
description: "Every thread opens with a summary, clears with one key, and can be handed to a rule."
url: "https://openemail.uk/features/inbox-zero"
---

Daily work

# Reach inbox zero before lunch

Every thread opens with a summary, clears with one key, and can be handed to a rule.

[Open mail](https://openemail.uk/mail/inbox) [Get Started](https://openemail.uk/signup.md)[Every walkthrough](https://openemail.uk/features/in-practice.md)

Inbox

Inbox 3 left

dana@northwind.co Invoice for order 2214 Archive

events@lumen.io Webinar next Thursday

mia@pinefield.dev Contract redlines

They want the invoice reissued.

How it works

## Running in three steps.

1. 01
   
   Open a thread
   
   A one line summary sits above the message, written when the mail arrived.
2. 02
   
   Clear it by keyboard
   
   e archives, s stars, u marks unread, d bins. Arrows move the list.
3. 03
   
   Write the rule once
   
   Rules match on 21 fields and take 11 actions on mail arriving next.

What it runs on

## The parts doing the work.

Nothing here is a separate product. Each one is a piece of the mailbox you already have.

Full-text search

Forgiving words and operators like from: and has:, inside the folder you are reading.

invoice from stripe

Stripe · Invoice #4021

Stripe · Receipt for Aug

Search in plain language

Ask the command palette for what you want and it writes the query.

from:sarah invoice

match

match

match

Labels

Name a label, pick a colour, and filter the list down to it.

Invoices Recruiting Newsletters

Keyboard-first

The palette is ⌘K, the assistant is ⌘0, and the list moves under the arrow keys.

next thread

Rules you write yourself

Your own conditions, and what should happen to anything that matches them.

deals@spammy.io blocked sender

anyone@spammy.io blocked domain

hr@recruit.co language filter

ci@acme.dev your rule → archive

Block a sender or a domain

One address, or everything from a domain, stopped before it reaches you.

deals@spammy.io blocked sender

anyone@spammy.io blocked domain

hr@recruit.co language filter

ci@acme.dev your rule → archive

Thread notes

Keep a private note attached to a thread.

18 messages → 1 summary

Three people agreed the launch slips to the 14th. Ali owns the changelog; Sarah needs copy by Friday.

Agents on the inbox

Soon

Triage, labelling, summaries and first-pass replies, done before you open the tab.

/threads?query=invoice

{ "threads": 12 }

Same mailbox, whether a person or a program is holding it.

Nearby

## Other jobs for the same inbox.

Answer mail automatically

Match the mail you choose and answer it with a template, once per sender a day.

To support@acme.com Subject has refund

dana@northwind.co Refund policy

dana@northwind.co Answered today

Run a support inbox

Your team works one support address together, with labels, rules and saved replies.

Subject has refund

dana@northwind.co Refunds

omar@lumen.io Billing

Hire from one inbox

Applications arrive at one shared address, get filed by rule, and are answered from a template.

AP Anna Petrova PDF

JO Jonas Ortiz PDF

Files 2

anna-petrova-cv.pdf 240 KB

jonas-ortiz-cv.pdf 188 KB

[Every walkthrough](https://openemail.uk/features/in-practice.md)